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Taking stock: shortfalls and shortcomings in the aged care workforce census

Introduction by Croakey: Australia’s 2020 coronavirus surges cast a welcome and long-overdue spotlight onto staffing and resourcing of the nation’s aged care sector, where cases and deaths were disproportionately concentrated.

Occurring against the backdrop of the Royal Commission into Aged Care Quality and Safety, the pandemic sharpened attention on practices in residential aged care, with the Commission publishing a special report into some of the issues identified, noting that the workforce was not only under-resourced and overworked but “also traumatised”.

The Federal Government recently lifted time-based restrictions on students holding skilled visas, allowing them to work longer hours in response to ongoing pandemic pressures.

“While the vaccination program means we are seeing fewer hospitalisations and deaths, our workforce continues to be placed under pressure because of COVID-19,” Health Minister Greg Hunt said in making the announcement.

“Many aged care workers, nurses and other staff have been working at a higher intensity during the pandemic. All Australians are thankful for their efforts, and the Australian Government is working to ease that pressure.”

In this piece for Croakey, health policy analyst Charles Maskell-Knight looks at the latest census of aged care workers in Australia, priority areas for action, and where the data itself is falling short.


Charles Maskell-Knight writes:

When the Government was still pretending that the aged care workforce was a priority group for COVID-19 vaccination, one of the problems it faced was that it had no accurate data on how many people made up the workforce.  This is because it only collects data every four or five years through the aged care workforce census, and the last census was carried out in 2016.

The 2020 census began in December last year, and the results were released last Thursday. Unfortunately it does not provide an answer to the crucial question: how many people are in the aged care workforce.

This is, according to the report, because

due to the impacts of COVID-19 the 2020 Census did not collect any data from individual aged  care workers. Demographic details are therefore reported as known by providers.”

In other words the “census” of aged care workers was really a survey of aged care providers, which reported on how many workers they employed or contracted.

Because it did not collect information directly from workers, a lot of useful information from the 2016 census is missing. This includes data on how many workers have jobs with more than one service.

As it is well known that many workers are employed by a number of different providers, there will be an unknown element of double counting in the overall headcount numbers from the 2020 census.

The Government did introduce measures in mid-2020 to prevent workers from working in multiple facilities, but these were later amended to apply only in designated hot spot areas. In any case they were likely to be ineffective for the 20 percent of the workforce employed casually.

Less than half of residential aged care services (and an even smaller proportion of home care and CHSP providers) responded to the census. Responses were scaled based on remoteness and size to approximate the total population.

While this is a standard practice to deal with poor survey response, it assumes that there are no underlying systemic differences between respondent and non-respondent providers of the same size and remoteness.

If compliance with the census is a sign of a responsible provider seeking to do a good job, the staffing profile and training levels of responding providers may be quite different from those that did not respond.

The importance of good aged care workforce data

As a society we spend several tens of billions of dollars on aged care. At the heart of the aged care system are carers looking after people.

The quality of the care depends on the number and skills of the carers. Everybody involved in aged care – providers, workers, service users and their families, and taxpayers – deserves timely and accurate information on these metrics.

A system which relies on data collection every or four five years is poor. But it is made even worse by a Department which accepts a response rate of less than 50 percent.

It is a legal requirement under subsection 46(1) of the Aged Care Accountability Principles 2014 for a provider to complete the census. However, information from the Department sent to the sector about the census merely “encourages” providers to participate.

While the Government has accepted the Royal Commission’s recommendation 75 that the census should take place every two years, it needs to enforce compliance if the data is to improve.

What does the census show?

Bearing in mind all these limitations, there are still some interesting findings to be drawn.

At a high level, the census confirms that the aged care workforce is overwhelmingly female, part-time (75 percent in residential care, 50 percent in home care packages), with a large casual component (34 percent in home care packages, 20 percent in residential care and the Commonwealth Home Support Program).

The trend reported in 2016 of a shift to a younger workforce – especially in residential aged care – has apparently continued.

About two-thirds of personal care workers hold a relevant Certificate III qualification (or higher), while one-third do not appear to.

It is worth noting that the employing service was unaware of the qualifications of seven percent of personal care workers in residential aged care.

Residential care

In the residential care sector, the census shows up a number of shortfalls likely to affect the quality of care.

Only 80 percent of services claimed to have had a registered nurse (RN) rostered on duty overnight in the fortnight before the census. There is a long way to go to meet the community’s expectations of 24/7 nursing coverage in a nursing home.

As the census report notes, “in 2020, all RAC facilities were required to have a dedicated onsite, clinical IPC [infection prevention and control] lead that had completed specialist IPC training”.  Despite this requirement, only 88 percent of services had a staff member with special skills in infection prevention and control.

And despite the high proportion of residents suffering from dementia, and the even higher proportion of residents taking multiple medicines, only 85 percent and 86 percent of services had a staff member with special skills in these areas of care.

Many residential aged care services are not meeting the needs of residents in these crucial areas.

The census showed very high levels of workforce attrition.

In the 12 months to November 2020, 29 percent of the workforce in residential care facilities left the facility they were working in – although, of course, they may have started work for another facility. Government directives that staff should only work in one facility may have contributed to this churn, even though the directive only applied intermittently.

Crucially, 37 percent of RNs left the facility they were working in, and RNs were far more likely than other workers to have a permanent full-time job.

COVID-19 restrictions appear to have had a major impact on the volunteer workforce, with numbers at the end of November 2020 down 49 percent from 2016.

Some 74 percent of services responded that the pandemic had reduced volunteer numbers. Perhaps as a result, 44 percent of services said that they had increased the number of direct care workers in response to COVID-19.

The census estimated that there were 123,351 FTE direct care nursing and personal care worker (PCW) staff (excluding some 1,000 people from agencies whose hours could not be determined).

Assuming a 35 hour week and allowing for annual leave, public holidays, and personal leave, this works out at 165 minutes of care per day for around 190,000 people receiving care.

On this basis, increasing nursing and PCW care to 200 minutes per day by October 2023 as committed to by the Government will require an increase in the FTE workforce of about 20 percent.

Aged care at home

Two important issues for the aged care at home sector emerge from the census.

The first is the level of management and administration.

Of the 80,340 people working in the home care package program (HCPP), 64,000 were providing direct care, and 3,300 were employed in ancillary roles. Just over 13,000 or one sixth of the total were employed in administration and management.

In other words, there is one administrator or manager for each 4.9 direct care workers.

Many public complaints about home care packages (once people actually receive a package) are about the level of management fees reducing the amount of package funding available for care. Given these staffing figures, management fees amounting to 20 percent of the value of a package are not surprising. However, it does imply that the government is spending close to $700 million on HCPP administration.

The ratio of direct care workers to administrators and managers in the Commonwealth Home Support Program (CHSP) is even worse: just over 59,000 direct care workers are overseen by 14,132 managers: one manager for every 4.2 care workers.

While this does not affect people directly through reducing the funding they individually have available for service provision, it does suggest that the Government is spending almost half a billion dollars on CHSP administration.

A Government wanting to see its aged care budget provide as much care as possible should investigate the management structure of the aged care at home sector.

The second issue is the nature of the care provided through the programs.

Of the 123,000 people working in the HCPP and CHSP, only 8,800 are allied health practitioners. While the programs are intended to allow people to continue to live at home as they age, they do so by providing care services, not by supporting people to maintain their physical and mental function and hence their independence.

The Royal Commission found that only two percent of HCCP package funding is spent on allied health services. It recommended (Recommendation 36) strengthening the assessment process to ensure that allied health needs were identified, and earmarking funding to provide those services. The Government accepted this recommendation, subject to “sector consultation and further model development”.

A clear case for action

Consideration of the census findings suggests a number of areas for Government action. It is not clear that the Government sees it the same way.

In releasing the results Minister Richard Colbeck focussed on an increase of 32 percent in the residential care direct care workforce since 2016, and the proportion of personal care workers with relevant Certificate III or higher qualifications.

Given ongoing increases in aged care places one would expect an increase in the workforce, and the proportion of workers with relevant qualifications is basically unchanged.

A Government prepared to pat itself on the back for these “achievements” is unlikely to address the problems the census throws up.

Charles Maskell-Knight, a former senior public servant in the Commonwealth Department of Health for over 25 years, contributes regularly to Croakey.


See Croakey’s archive of stories about aged care.

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diabetes
digital technology
disabilities
e-health
emergency departments and care
Equally Well
euthanasia
evidence-based issues
general practice
genetics
health & medical marketing
health and medical education
health and medical research
Health Care Homes
health ethics
health financing and costs
health reform
health regulation
health workforce
HIV/AIDS
hospitals
HRT
infectious diseases
influenza
international medical graduates
journal articles
LGBTIQ
medical marijuana
Medicare Locals
men's health
mental health
MyHospitals website
National Commission of Audit 2014
National Health Performance Authority
naturopathy
NDIS
NHMRC
non communicable diseases
nurses and nursing
oral health
organ transplants
out of pocket costs
pain
palliative care
paramedics
pathology
Pharmaceutical Benefits Scheme
pharmaceutical industry
pharmacy
Pregnancy and childbirth
primary health care
Primary Health Networks
private health insurance
quality and safety of health care
rural and remote health
screening
sexual health
social media and healthcare
suicide
surgery
swine flu
telehealth
tests
TGA
trauma
women's health
youth health
Indigenous health
#CTG10
#NTRC
Acknowledgement
cultural safety
Indigenous education
Lowitja Institute
NT Intervention
social and emotional wellbeing
Uluru Statement
WA community closures
News about Croakey
PIJ Commissions 2021
Public health and population health
#PreventiveHealthStrategy
#UnmetNeedsinPublicHealth
air pollution
alcohol
consumer health matters
COVIDwrap
environmental health
Fetal Alcohol Spectrum Disorders (FASD)
food and nutrition
gambling
Government 2.0
gun control
health communications
health impact assessment
Health in All Policies
health inequalities
health literacy
human rights
illicit drugs
injuries
legal issues
marriage equality
Media Doctor Australia
media-related issues
nanny state
National Preventive Health Agency
obesity
occupational health
physical activity
plain packaging
prevention
public health
public interest journalism
road safety
sport
sugar tax
tobacco control
transport
vaccination
violence
Web 2.0
weight loss products
Royal Commission
Social determinants of health
discrimination
education
justice
Justice Reinvestment
NBN
Newstart
poverty
racism
social policy
Summer reading 2020-2021
Tasmanian election 2021
Testing Croakey News category 1
The Croakey Archives
#cripcroakey
#HealthEquity16
#HealthMatters
#IHMayDay (all years)
#IHMayDay 2014
#IHMayDay15
#IHMayday16
#IHMayDay17
#IHMayDay18
#LoveRural 2014
Croakey Conference News Service 2013 – 2019
2013 conferences
Australian Centre for Health Services Innovation Forum 2013
Australian Health Promotion Association Conference 2013
Closing the Credibility Gap 2013
CRANAplus Conference 2013
FASD Conference 2013
Health Workforce Australia 2013
International Health Literacy Network Conference 2013
NACCHO Summit 2013
National Rural Health Conference 2013
Oceania EcoHealth Symposium 2013
PHAA conference 2013
2014 conferences
#IPCHIV14
AIDA Conference 2014
Congress Lowitja 2014
CRANAplus conference 2014
Cultural Solutions - Healing Foundation forum 2014
Lowitja Institute Continuous Quality Improvement conference 2014
National Suicide Prevention Conference 2014
Racism and children/youth health symposium 2014
Rural & Remote Health Scientific Symposium 2014
2015 conferences
#CPHCEforum
#CRANAplus15
#HSR15
#NRHC15
#OTCC15
Population Health Congress 2015
2016 conferences
#AHHAsim16
#AHMRC16
#ANROWS2016
#ATSISPEP
#AusCanIndigenousWellness
#cphce2016
#CPHCEforum16
#CRANAplus2016
#IAMRA2016
#LowitjaConf2016
#PreventObesity16
#TowardsRecovery
#VMIAC16
#WearablesCEH
#WICC2016
2017 conferences
#17APCC
#ACEM17
#AIDAconf2017
#BTH20
#CATSINaM17
#ClimateHealthStrategy
#IAHAConf17
#IDS17
#LBQWHC17
#LivingOurWay
#OKtoAskAu
#OTCC2017
#ResearchTranslation17
#TheMHS2017
#VMIACConf17
#WCPH2017